Very few Outlook users know until it is too late that… Outlook does NOT by default save your email, task and calendar data in a folder that you would ever think of backing up.
Unless you are part of a corporate network using MS Exchange, all your Outlook data is stored in one Personal Folders file.
- This file has a .pst extension and is saved somewhere on your computer.
- This one file probably contains all your Outlook folders, e-mails, contacts, tasks, calendar items, journal entries and notes inside it.
- (Unfortunately) This file is NOT saved to your Documents folder (at least not by default) so chances are you are not backing it up.
So where is this file on your computer?
The exact location depends on the version of Outlook and Windows. To find out where your Outlook data is:
- Go to your Inbox and make sure that the list of folders is displayed
- Right-click the top-level folder and select Properties
- Click the Advanced button. The filename will be displayed in the box labelled FileName.
Just make sure that file is part of your computer backup plan.
If you are using more than one PST (e.g. a separate file for archives), then you need to do the above for each of your Outlook data files.
I hope that this little tip helps keep your Outlook data protected.