Becoming more Productivity with QuickFile for Outlook Favorites

By: standss , Jun 20th, 2019

QuickFile for Outlook Version 6 has added a new feature called Favorites Folders. Here is how you can use this feature to improve your productivity.

In case you’re new to QuickFile: QuickFile for Outlook makes it easy to organize send and received emails into Outlook folders.

What are QuickFile Favorites?

QuickFile Favorites is a list of frequently used folders that you can add to the QuickFile screen and the Outlook Ribbon. You can then file any emails you want to these folders at the click of a button.

In the rest of this post I will explain you can create and use QuickFile favorites. I will also explain how you can create specific folders and make them favorites to be more productive.

Add Outlook Folders to QuickFile Favorites
Adding Outlook folders to QuickFile Favorites is as easy as a 1, 2 and 3. All you have to do is follow the instructions below:

  1. First, you select the folder you want to add to Favourites
  2. Right-click on the selected folder
  3. Click Add to QuickFile Favorites

add-to-favorites

Use QuickFile to file an email

Filing emails using the QuickFile favorites is really simple because the QuickFile favorites is accessible from the Outlook Ribbon. The below steps will help you to file your email(s) into your QuickFile favorites folders.

  1. Select the emails you want to file
  2. On the MS Outlook ribbon go to the following location Home > QuickFile > Favorites
  3. Select the favorite’s folder you want to file the selected emails too.

add-to-favorites

Note: QuickFile favourite folders can also be selected from the QuickFile and Send&File screens.

Productivity Tip: Special Favorite Folders to Get Things Done

The QuickFile favorites is very helpful when sending/receiving emails you may want to: follow-up later, read later, or even awaiting response.

In my Outlook I have created folders in my favourites that I daily use to help me organize my emails to allow for creation of a list of priority email folders.

I have five favorite’s folders that is very useful and helps me organise and work on emails with priority.

  1. .Active – folder to file urgent emails or the ones with top most priority.
  2. .Keep for Now – in this folder I keep emails that I will work on but a bit later in the day/week.
  3. .Reading – I keep emails I will read later.
  4. .Waiting for Response – this folder helps me to find important clients whose response I am awaiting. (More like a reminder list).
  5. Jokes – I file all jokes or funny emails from my friends and families in this folder which can be read when stressed out or during the break.

You may have noticed that I have placed a dot (.) in some of the folder names. You may be wondering why this is done. The QuickFile Favorites (and Outlook folders) are ordered in an alphabetical order. Naming this way will makes these folders appear at the top of the list.

If I want Jokes favorites folder to be the last because it has less priority, than this is done, to ensure this stays at the bottom of the list.

You may have other folders that you prefer to add to the favorites list. Please let us know by leaving a comment below.

If you haven’t tired QuickFile, you can download a fully functional trial using the link below.

QuickFile

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