In one of our earlier tips from the 8 Simple tips for Email Management in Outlook series… I had mentioned to you that Outlook is configured (by default) to eventually corrupt itself and lose some or maybe even all your data?
Backing up your Outlook data is one way to avoid data loss but here is another way that you can ensure your data file size remains small and compact.
If you are following the email filing tips in our first report, then you are moving emails around a lot. When you move emails around, your Outlook data file (PST) ends up with a lot of empty space in it which makes the file bigger and performance slower.
To fix this…
- Open Outlook and display mail folders.
- Right-click over the PST file that you wish to compact
- Click Properties.
- Click the Advanced button.
- Click Compact Now.
This will now compact the data file and get rid of the empty spaces which is caused by moving emails.
This will result in your Outlook data file remaining small in size, faster Outlook performance and ultimately reduce the chance of losing your previous data.
I hope you find this tip useful.
Till next time… have a better Outlook.
BONUS TIPS: Fine-Tuning your Email Filing System (Even More)