Category: Office Tip

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How does SendGuard help prevent internal emails from being sent to external recipients?

Have you made the mistake of sending or replying to an internal/organizational email, but including someone that was not from your company? How about mistaking two email addresses for contacts with the same name but with totally different email addresses? These are some of the many mistakes some of our…

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How to send and file emails correctly, while using more than one email account?

Do you have more than one email account that you use to send out emails from (in Outlook)? We recently had a few QuickFile for Outlook customers contacting us with the issue, where they couldn’t send and file emails using their secondary email account in Outlook. Quick-File for Outlook’s Send&File…

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Warn Users Before Sending out Credit Card info in Emails

Do you need to block (or at least warn users) when credit card information is being sent out via email? This post explains how you can use SendGuard for Outlook to display a prompt and get confirmation (or block) emails with credit card information. (The same process can also be…

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Red Subject Lines Using EmailMerge

Need to send out a large amount of emails with that added sense of importance? Recently many customers have reached out on how to send out merges with Red subject lines and this is a very interesting feature. Now you can do this with EmailMerge. You can send out merges…

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Adjust Outlook Notifications to only be notified for IMPORTANT messages

Outlook’s default setup notifies you every time an email comes into your Inbox. Given the amount of email we all receive daily, you NEED to turn them off if you want to get any real work done… but you can also tweak it to still notify you when important or…

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3 Tips to Better Searching in Outlook

These tips will move you from beginner to advanced searching in a matter of minutes. It is easy to narrow down your search in Outlook to find exactly what you looking for. Here are 3 tips (plus a tip #0 for those who need the real basics) to get you…

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Improve Security Awareness-Customize Outlook with Logo and Email Policies

You can greatly stress the importance of security awareness to Outlook users in your organization by displaying your company’s logo and links to your email/security policies on security prompts. In this post, we show you how you can customize SendGuard for Outlook to achieve these both for an individual user…

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Stop Legitimate emails from getting Junked

Here is a twist to the normal Junk Email problem. How do you stop non-junk emails from ending up in the Junk email folder? For some reason I have been finding more and more legitimate emails in my Junk Email folder. It is easy to miss them, unless you remember…

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[Outlook] Hidden Feature - How to Resend an Outlook email

Do you need to send an email again? Maybe you forgot to attach a file the first time, or maybe you sent it to the wrong person, maybe you need to add a few more recipients… One way to do this is to go to find the sent email (in…

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Office 365 Tip: Get alerted when important files in SharePoint change

Here’s a quick tip if your organization has started saving important documents in Office 365 SharePoint. You can create an alert so that you get notified via email or text message whenever a document that you are interested in changes. How I use this My accounts team updates an Excel…

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Saving documents in Office 365: SharePoint Team Sites or OneDrive for Business

We are starting to use Office 365 more and more in our company and I thought I would share some of our learnings. It isn’t always obvious what extra Office 365 can do for you (aside from being a way to rent Office instead of being able to buy it).…

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Quick Steps: Add shortcuts to the Outlook ribbon to file your emails

Quick Steps: Add shortcuts to the Outlook ribbon to file your emails This week we continue our series on automating Outlook using it’s built in Quick-Steps feature. I will show you how to use Quick-Steps to add buttons to your Ribbon that will let you file emails to any folder…

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Outlook Quick Steps: Forward emails to the RIGHT person at the click of a button in Outlook

Quick Steps are a built-in feature of Outlook (since Outlook 2010) that allow you to automate Outlook to do multi-step operations at the click of a button. Despite being one of the greatest productivity features in Outlook, Quick Steps is probably one of the least used. In the next few…

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How to Stop Legitimate Emails from Ending Up in the Junk Folder

Do you find that Outlook is incorrectly sending legitimate emails to your junk mail folder? Here are a few tips to help your junk mail filter work properly. These tips are based on the Safe Senders List. The Safe Senders list is basically a list of email addresses (or domains)…

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