Category: Outlook as a Business Tool

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Outlook Email Merging around Exchange or ISP Limits

Has your Exchange Administrator or ISP restricted the number of emails you can send out in a given period? Is this limit stopping you from sending out all the emails you want? This is what you need to do. This tip is for users of EmailMerge for Outlook. EmailMerge for…

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Stop Legitimate emails from getting Junked

Here is a twist to the normal Junk Email problem. How do you stop non-junk emails from ending up in the Junk email folder? For some reason I have been finding more and more legitimate emails in my Junk Email folder. It is easy to miss them, unless you remember…

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A Simple Tip to Improve Email Conversions by 21x

I was shocked to read in a lead response management survey that said that your odds of qualifying a lead in 5 minutes versus 30 minutes drops 21 times. That’s within the first 30 minutes! The same survey shows that you have 10x greater chance of just contacting leads if…

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What NOT to do after an accidental Reply-All (Hint: Recall does NOT work)

Did you just do a Reply-All to an email and say something you regret… maybe sent some incorrect or worse insultive or embarrassing information. Here’s what you should and should not do. (In most cases) Don’t bother with Recall You may be tempted to use the Recall button that is…

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Print a Blank Outlook Calendar to Plan Your Year

As the year comes to an end, you probably need to do some planning. How will you finish this year in the best way possible… and how will you make the next year your most productive year yet? One of the things that I find very useful in my planning…

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[Video] How to track opens and clicks on Outlook Email Merges

Thousands of Outlook users use EmailMerge for Outlook to send personalised emails to their customers. Now you can also know exactly who has opened or clicked on an email…and do follow-up merges to them. EmailMerge is an Outlook addon that installs inside Outlook and lets you send news, marketing and…

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How to Schedule Meetings in Different Time Zones (and see the time in both zones)

Do you need to schedule appointments, calls etc with people in different time zones? Here’s how to make sure that you’re both there at the same time by getting Outlook to show you the time in both zones at the same time.   If you are using Outlook with Office…

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How to have a Clean Inbox and Procrastinate too!

Is you Inbox full of emails that you don’t want to work on but you don’t want to delete either? Here’s a tip on how you can keep them in your Inbox and remove them at the same time.  Confused? Read on. My general strategy to Get Things Done is…

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3 Tweaks to Increase Email Open Rates

How important is your Subject to getting your email opened and read? Research shows that 64% of people say that they open emails because of the subject line. In this post we look at 3 things you can do immediately to get your emails opened and responded to more often.…

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Creating Tasks and Appointments from Emails

We recently upgraded our TBYL! for Outlook users to QuickFile for Outlook. The response has been overwhelmingly positive but a few users asked… Where are the Quick-Task and Quick-Calendar buttons? These buttons are used to create Tasks and Appointments from Emails (to use TBYL terminology, move emails from your collection…

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Creating an Effective Email Signature

A great email signature can help your business by building your image and credibility as well as making it easier for people to contact you. In this short post I look at what things a good signature block can do for you, what you want to put in, and what…

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Contact Segmentation: Increasing response rates to your sales and marketing emails in Outlook

Many email marketers who use Microsoft Outlook rarely focus on the one thing that that almost always results in increased responses: contact list segmentation. In this post I am going to show you how you can use Outlook categories to segment your contacts. What is segmentation and why does it…

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How to Schedule Appointments without Overwhelming Yourself

Do you find yourself turning up at appointments late (or stressfully on time)? The problem may not be related to having too much to do but instead to how you schedule your appointments. The secret to stress-free appointments is what happens before and after the appointment! For me appointments are…

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A look at the year gone by and Welcome 2015

Happy New Year to all our readers and their family and friends. Hope you all had a great holiday de-stressing (hopefully not distressing) yourself and gearing up for the year ahead. I understand it will be awhile till we all get back to actual work so we will keep the…

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