Category: Outlook Email Tips

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Inbox Zero Email Management in Microsoft Outlook

Emails are supposed to make your workplace communications easier and smoother. However, many people end up having a cluttered inbox which they don’t have control over. Email clutter can hinder your productivity in the exact same way as a messy office does. If you feel overwhelmed by the number of…

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How to Automatically Organize Emails to Folders in Outlook?

Do you love spending time in your inbox? I guess no. And if you are spending too much time in your inbox you are definitely killing your productivity. The McKinsey Global Institute (MGI) states, that an average worker spends 28% of their workday reading and answering emails. According to research…

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How to add an Unsubscribe Link in Your Emails (CAN-SPAM Act & GDPR compliance)

If you are sending out marketing emails, newsletters or any other mass emails, it is a mandatory requirement to add an unsubscribe link in your emails. Adding an unsubscribe link in your marketing emails allows your recipients to opt-out from receiving emails from you. It is a legal requirement under…

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How to use TO, CC and BCC in Microsoft Outlook Correctly?

Do you know the best practices of using TO, CC or BCC in your emails? If you don’t know or would like some more insight into this, you’ve come to the right place. Knowing how to properly use To, Cc and Bcc in your business emails is important in order…

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[Mail Merge] How to send out Personalized Emails directly from Outlook

Do you know how to do a mail merge from Outlook? Using mail merge, you can send out emails that are personalized for each recipient. It’s one of the fastest ways to produce personalized emails without manually customizing each and every one of your emails. You can use mail merge…

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10 Things to Check Before Sending Your Next Email

Email is a vital business communication tool that we cannot do without. In fact, it is the first thing that many people check just before they start their workday. Besides that, communication via email is simple today. Email is the most valuable form of business correspondence today. We use it…

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10 EMAIL Tips for Increasing Work Productivity with Microsoft Outlook

Microsoft Outlook is the business standard for email communication. Most workers around the world start and end their day by checking their emails. Outlook has around 400 million active users worldwide and the number of emails sent around the world will reportedly grow around 333 billion in 2022. As an…

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How to Secure SendGuard's Settings in Outlook

Covid 19 has brought about many disruptions in the normal work environment. The pandemic has forced many companies to foray into remote working to thrive during the lockdown. The need to work from home has also brought about the risks of employees sending out sensitive and confidential information to unintended…

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Schedule Your Outlook Emails for Better Responses

Do you know that you could increase opens and responses to your sales/marketing emails by as much as 60% simply by sending them that out at the correct time? Unfortunately, it is not always possible to be at the computer to send out the email at the best time BUT……

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Outlook Email Merge: How to Personalize the Email Subject Line

Did you know that you can get 10-14% more people to open and respond to your email simply by adding their name to the Subject line? Here are some examples of Subject lines with names in them that are likely to get opened. John, have you tried this recipe? Jane,…

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EmailMerge Tip: How to Easily Create and Manage Email Templates

If you are using (or needs to use) EmailMerge in Outlook to send out your sales and marketing emails, then here is a tip to make your work much easier. You can use templates so that it takes less time to write, format and send out your emails to your…

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How does SendGuard help prevent internal emails from being sent to external recipients?

Have you made the mistake of sending or replying to an internal/organizational email, but including someone that was not from your company? How about mistaking two email addresses for contacts with the same name but with totally different email addresses? These are some of the many mistakes some of our…

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How to send and file emails correctly, while using more than one email account?

Do you have more than one email account that you use to send out emails from (in Outlook)? We recently had a few QuickFile for Outlook customers contacting us with the issue, where they couldn’t send and file emails using their secondary email account in Outlook. Quick-File for Outlook’s Send&File…

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Warn Users Before Sending out Credit Card info in Emails

Do you need to block (or at least warn users) when credit card information is being sent out via email? This post explains how you can use SendGuard for Outlook to display a prompt and get confirmation (or block) emails with credit card information. (The same process can also be…

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