Category: Outlook Email Tips

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Color Code important emails in your Outlook Inbox

Here’s a quick tip on how to use color coding for important Outlook emails to stand out in your Inbox. It uses the “automatic formatting” feature of Outlook Views so that emails will automatically be colored as they arrive. Step-by-Step Go to your Inbox (or whichever folder you want to…

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Set restrictions on sent email in Outlook

Do you need to restrict what users do to emails that you (or users in your organization) send out? Here’s how to stop recipients from forwarding or replying-to-all on your emails. This tip will work for internal emails sent out using Exchange. It may also work for external emails if…

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Stop Legitimate emails from getting Junked

Here is a twist to the normal Junk Email problem. How do you stop non-junk emails from ending up in the Junk email folder? For some reason I have been finding more and more legitimate emails in my Junk Email folder. It is easy to miss them, unless you remember…

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How To Send Merged Emails In the 'To' & 'CC/BCC' Field in Outlook

Do you need to send personalized emails using the ‘To’ as well as ‘CC’ or ‘BCC’ fields in Microsoft Outlook? In this post, we will look at why this feature is useful and how it can be used with Standss Email Merge Pro. Why is it Useful? The usefulness of this…

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What NOT to do after an accidental Reply-All (Hint: Recall does NOT work)

Did you just do a Reply-All to an email and say something you regret… maybe sent some incorrect or worse insultive or embarrassing information. Here’s what you should and should not do. (In most cases) Don’t bother with Recall You may be tempted to use the Recall button that is…

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Quick Steps: Add shortcuts to the Outlook ribbon to file your emails

Quick Steps: Add shortcuts to the Outlook ribbon to file your emails This week we continue our series on automating Outlook using it’s built in Quick-Steps feature. I will show you how to use Quick-Steps to add buttons to your Ribbon that will let you file emails to any folder…

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Outlook Quick Steps: Forward emails to the RIGHT person at the click of a button in Outlook

Quick Steps are a built-in feature of Outlook (since Outlook 2010) that allow you to automate Outlook to do multi-step operations at the click of a button. Despite being one of the greatest productivity features in Outlook, Quick Steps is probably one of the least used. In the next few…

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It is easier to send attachments in Outlook 2016

One of the best improvements in Outlook 2016 is how much easier it is to add attachments to emails. The designers of Outlook 2016 realised that you will usually want to send a file that you have recently worked on, and have designed this into the latest version of Outlook.…

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How to Stop Legitimate Emails from Ending Up in the Junk Folder

Do you find that Outlook is incorrectly sending legitimate emails to your junk mail folder? Here are a few tips to help your junk mail filter work properly. These tips are based on the Safe Senders List. The Safe Senders list is basically a list of email addresses (or domains)…

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Creating and Using Plain Text Signatures in Outlook

Do you have a great looking signature for your HTML emails but find that it either looks terrible or has missing information on plain text emails? Here’s what you need to do. Problem When you create a nicely formatted HTML signature in Outlook, it creates its own plain text version…

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[Video] How to track opens and clicks on Outlook Email Merges

Thousands of Outlook users use EmailMerge for Outlook to send personalised emails to their customers. Now you can also know exactly who has opened or clicked on an email…and do follow-up merges to them. EmailMerge is an Outlook addon that installs inside Outlook and lets you send news, marketing and…

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How to have a Clean Inbox and Procrastinate too!

Is you Inbox full of emails that you don’t want to work on but you don’t want to delete either? Here’s a tip on how you can keep them in your Inbox and remove them at the same time.  Confused? Read on. My general strategy to Get Things Done is…

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3 Things to Make Emails look RIGHT on Smart Phones

The majority of the emails that you send will be read on Smart Phones and tablets. That means you could be missing out on important business if your emails are not displaying correctly on mobile devices. In this post we look at things you MUST do to ensure that your…

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4 Tips to Tame Email without Multi-Tasking

Studies clearly show that people who do not multi-task can focus for longer periods of time and feel also less stressed. But emails makes it difficult to NOT multi-task, particularly if you get notified each time an email comes in. This post shows you 4 things you need to can…

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