Category: Outlook Shortcuts

Quick Steps are a built-in feature of Outlook (since Outlook 2010) that allow you to automate Outlook to do multi-step operations at the click of a button. Despite being one of the greatest productivity features in Outlook, Quick Steps is probably one of the least used. In the next few…

Here’s a super shot quick and easy to hide or show the ribbon in Outlook. This is a useful tip if you want to make better use of your screen space but still use the buttons on the Ribbon too. To hide the Ribbon, simply press CTRL+F1 To show the…

I’m not a big fan of using keyword shortcuts but with the number of emails I have to deal with and set reminders, I particularly like using this shortcut key to flag or set a reminder on the email. I find this much easier than either finding the right button…

Do you have certain phrases or boilerplate text that you use often in emails? Here’s a time saving tip for making Outlook automatically insert those phrases for you into your emails as you type. What is AutoText? The easiest way to illustrate what AutoText is is with an example. I…

Outlook normally shows a ScreenTips when you hover the mouse pointer over a toolbar button. Here is how you can show or hide the ScreenTips: In Outlook 2003 and 2007: 1. In the main Outlook window, click Tools > Customize… 2. Click the Options tab. look at the “Other” section…

The Ribbon was a great addition to Outlook 2007 and carried forward to 2010 however it does take up alot of screen space. With a simple Keyboard shortcut, you can make the Ribbon disappear and appear again. * To hide the Ribbon, simply press CTRL+F1 * To show the Ribbon,…

When you’re having problems with Outlook you may be told to start Outlook using a specific command line switch (the most common switch is probably the “safe” switch).  To do this: Close Outlook At the Start menu, Select Run Enter Outlook /switch. The screenshot below shows how you enter it,…

Outlook 2003, 2007 and 2010 have a handy Favorite Folders list that can be a major productivity booster when used properly. It can even be used as a project management tool to remind you of what YOU WANT to work on. When should you use Favorite Folders and how? I…

Finding contacts quickly (for a phone number etc) was easy in Outlook 2007 (and below) thanks to the Find Contact drop-down on the toolbar. The toolbar has been replaced by the ribbon in Outlook 2010 but you can still have quick access to the Find Contact dropdown… thanks to the…

Many productivity gurus say that keyboard shortcuts can save you a lot of time. I don’t use keyboard shortcut too much myself but there are a few that I do find useful. Here’s a list of the main keyboard shortcuts in Outlook. Let me know what you think is the…