Category: SendGuard for Outlook

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Reply with Attachments in Outlook

Many of the emails that you receive in Outlook contain attachments. If you forward the email to someone else, the attachment stays with the new email. However, when you hit Reply or Reply-All on the email, the attachment from the original email is not attached to the new email. A…

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How To Prevent Emails from Going to Conflicting or Competing Email Addresses

Does your organization have contacts or clients who should never be emailed in the same email? Here’s what you can do to ensure that users are warned (or blocked from sending) if you ever accidentally address the same email to “conflicting” parties. This feature is implemented in the SendRules part…

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Delay External Emails in Outlook (to allow unsend)

A reader recently asked me, is there any way we can delay external (emails going outside our own company domain) for a minute in the Outbox? This will give our users the chance to change their minds and RECALL or UNSEND emails even after they click Send. Yes! This is…

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How to RECALL an email in Outlook

If you have ever sent an email and immediately (or soon) regretted it, you will be pleased to know that (with a little trickery) it is possible to undo the send in Outlook. You can now change your mind even after clicking Send. What is this Recall or Unsend trickery?…

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Get users to Confirm Recipients and Attachments before emails are sent out

We have upgraded our data leakage prevention for Outlook addon to provide both safer email protection and better email productivity on one screen. These changes are based on ideas submitted by existing users. Businesses of all sizes are already using SendConfirm and SendGuard for Outlook to get prompted whenever an email is…

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How to Lock Settings in SendGuard, SendConfirm and ReplyGuard for Outlook

Many companies protect their users from data-loss via email and inappropriate reply-alls using one of our Outlook addons. In this post we look at how you can set, lock and deploy the settings you want for the best protection. SendGuard, SendConfirm and ReplyGuard install inside Outlook and protect companies by…

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Set restrictions on sent email in Outlook

Do you need to restrict what users do to emails that you (or users in your organization) send out? Here’s how to stop recipients from forwarding or replying-to-all on your emails. This tip will work for internal emails sent out using Exchange. It may also work for external emails if…

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How to Get a Customized MSI for SendGuard for Outlook

For larger organizations we recommend the use of customized MSIs to deploy our Outlook addins to your users. The customized MSI will have all the settings that you want to deploy to your users. SendGuard for Outlook is an Outlook addon that checks outgoing emails so that they are sent…

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Changing the Confirmation Prompt when sending out emails

SendConfirm for Outlook gets users to confirm (with a pop-up prompt) the recipients and attachments before emails are sent. This helps prevent confidential information being emailed out to the wrong recipients. In this blog, we look at the different styles of prompts that can be displayed, why you may choose…

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Delay Guard: Setup Outlook to NOT delay emails to certain people.

Delay Guard can keep emails in your Outbox for a preset time before it is actually sent out. This gives you a cooling off period after you have clicked Send in which you can change your mind and Cancel the send. However, there may be certain emails that you want…

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How to avoid “False Attachment Triggers” while using SendGuard.

SendGuard can scan emails and warn you if you have forgotten to attach a file that you intended to send. It does this by checking for words such as “attachment” in the email. What do you do if you have some of those trigger words as part of your signature…

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Improve Security Awareness-Customize Outlook with Logo and Email Policies

You can greatly stress the importance of security awareness to Outlook users in your organization by displaying your company’s logo and links to your email/security policies on security prompts. In this post, we show you how you can customize SendGuard for Outlook to achieve these both for an individual user…

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Checking Recipients before emails are sent out (GDPR and Outlook)

We have recently seen an increase in demand for Send Confirm for Outlook to check email recipients before emails are sent out. We believe that the key reason for this is the GDPR requirements that will be enforced from May 2018. GDPR requires companies to take active action to prevent…

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Outlook Send Rules: Automatically CC (or BCC) contacts on outgoing emails

Do you need to BCC or CC someone on certain emails that you send out? Wouldn’t it be great if Outlook could do this automatically for you, or at least prompt you to add the person to the recipients list? In this post we will show you how can use…

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