Category: SendGuard for Outlook

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Make users Recheck Recipients and Attachments before sending emails

  The current crisis has meant that many organizations now have users working remotely from home… with the normal distractions that we all have at home. I wanted to remind users and organizations of a simple way to enhance Outlook to protect users from mistakenly sending confidential information to the…

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Detecting Sensitive Data in Outgoing Outlook Emails

Do users at your organization need to send out potentially sensitive personal information (credit card numbers, personal health information etc.). You can protect your users and your organization by getting Outlook to detect when an email has sensitive data and then getting users to confirm that the information is in…

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SendGuard’s Send Now Feature

SendGuard’s delay feature can protect you from poorly or angrily worded Outlook emails getting sent out. SendGuard can delay the emails in your Outbox for a minute (or a longer time if you want) so that you still have time to change your mind. At the same time, SendGuard gives…

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Major Update to SendGuard for Outlook Version 4

We are excited to announce a MAJOR UPGRADE to SendGuard for Outlook (as well as upgrades to its components SendConfirm for Outlook, ReplyGuard for Outlook and SendRules for Outlook). The majority of these features were created directly as a result of requests or projects for our larger clients (including multi-national…

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What is the Trigger Encryption Feature and How to Use it

In our latest version of SendGuard, we have added some new features. One of them being Trigger Encryption. This feature ensures that before the email is sent out, you will be asked as to whether you want the email encrypted or not. How is Encryption done? Sendguard doesn’t actually encrypt…

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The Effect of CCPA and GDPR on Email Users

The California Consumer Privacy Act (CCPA) and EU’s General Data Protection Regulation (GDPR) are two recent data protection regulations that affect all businesses. The aim of these regulations is to give consumers knowledge and control over the data that companies have on them. The impact on businesses is that companies…

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Reply with Attachments in Outlook

Many of the emails that you receive in Outlook contain attachments. If you forward the email to someone else, the attachment stays with the new email. However, when you hit Reply or Reply-All on the email, the attachment from the original email is not attached to the new email. A…

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How To Prevent Emails from Going to Conflicting or Competing Email Addresses

Does your organization have contacts or clients who should never be emailed in the same email? Here’s what you can do to ensure that users are warned (or blocked from sending) if you ever accidentally address the same email to “conflicting” parties. This feature is implemented in the SendRules part…

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Delay External Emails in Outlook (to allow unsend)

A reader recently asked me, is there any way we can delay external (emails going outside our own company domain) for a minute in the Outbox? This will give our users the chance to change their minds and RECALL or UNSEND emails even after they click Send. Yes! This is…

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How to RECALL an email in Outlook

If you have ever sent an email and immediately (or soon) regretted it, you will be pleased to know that (with a little trickery) it is possible to undo the send in Outlook. You can now change your mind even after clicking Send. What is this Recall or Unsend trickery?…

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Get users to Confirm Recipients and Attachments before emails are sent out

We have upgraded our data leakage prevention for Outlook addon to provide both safer email protection and better email productivity on one screen. These changes are based on ideas submitted by existing users. Businesses of all sizes are already using SendConfirm and SendGuard for Outlook to get prompted whenever an email is…

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How to Lock Settings in SendGuard, SendConfirm and ReplyGuard for Outlook

Many companies protect their users from data-loss via email and inappropriate reply-alls using one of our Outlook addons. In this post we look at how you can set, lock and deploy the settings you want for the best protection. SendGuard, SendConfirm and ReplyGuard install inside Outlook and protect companies by…

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Set restrictions on sent email in Outlook

Do you need to restrict what users do to emails that you (or users in your organization) send out? Here’s how to stop recipients from forwarding or replying-to-all on your emails. This tip will work for internal emails sent out using Exchange. It may also work for external emails if…

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How to Get a Customized MSI for SendGuard for Outlook

For larger organizations we recommend the use of customized MSIs to deploy our Outlook addins to your users. The customized MSI will have all the settings that you want to deploy to your users. SendGuard for Outlook is an Outlook addon that checks outgoing emails so that they are sent…

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