Category: SendGuard for Outlook

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How to Log Inappropriate Sent Emails in Outlook

As an IT Administrator or someone looking after email security, you’ve probably had some frustrating instances where you query your email users about their ethics and governance when they mistakenly send out confidential emails to clients and prospects. SendGuard, an Outlook add-in, which protects your company from the risk of…

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Introducing: SendGuard for Microsoft OWA

 With the current pandemic affecting companies and employees the world over, working from home for most has become the “new normal”. Because of the need to contain the spread of the Coronavirus, many businesses would be forced to switch to remote working, whether they like it or not. Although it…

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How does SendGuard help prevent internal emails from being sent to external recipients?

Have you made the mistake of sending or replying to an internal/organizational email, but including someone that was not from your company? How about mistaking two email addresses for contacts with the same name but with totally different email addresses? These are some of the many mistakes some of our…

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Warn Users Before Sending out Credit Card info in Emails

Do you need to block (or at least warn users) when credit card information is being sent out via email? This post explains how you can use SendGuard for Outlook to display a prompt and get confirmation (or block) emails with credit card information. (The same process can also be…

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[Outlook] Reply and Reply-All Automation and Protection

Is replying to emails a critical part of your profession? We made some recent changes to Outlook based on requests from clients in the financial and legal industries to make replying easier and safer. In order to use these features, you will need to download and install ReplyGuard or SendGuard…

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Make users Recheck Recipients and Attachments before sending emails

  The current crisis has meant that many organizations now have users working remotely from home… with the normal distractions that we all have at home. I wanted to remind users and organizations of a simple way to enhance Outlook to protect users from mistakenly sending confidential information to the…

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Detecting Sensitive Data in Outgoing Outlook Emails

Do users at your organization need to send out potentially sensitive personal information (credit card numbers, personal health information etc.). You can protect your users and your organization by getting Outlook to detect when an email has sensitive data and then getting users to confirm that the information is in…

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SendGuard’s Send Now Feature

SendGuard’s delay feature can protect you from poorly or angrily worded Outlook emails getting sent out. SendGuard can delay the emails in your Outbox for a minute (or a longer time if you want) so that you still have time to change your mind. At the same time, SendGuard gives…

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Major Update to SendGuard for Outlook Version 4

We are excited to announce a MAJOR UPGRADE to SendGuard for Outlook (as well as upgrades to its components SendConfirm for Outlook, ReplyGuard for Outlook and SendRules for Outlook). The majority of these features were created directly as a result of requests or projects for our larger clients (including multi-national…

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What is the Trigger Encryption Feature and How to Use it

In our latest version of SendGuard, we have added some new features. One of them being Trigger Encryption. This feature ensures that before the email is sent out, you will be asked as to whether you want the email encrypted or not. How is Encryption done? Sendguard doesn’t actually encrypt…

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The Effect of CCPA and GDPR on Email Users

The California Consumer Privacy Act (CCPA) and EU’s General Data Protection Regulation (GDPR) are two recent data protection regulations that affect all businesses. The aim of these regulations is to give consumers knowledge and control over the data that companies have on them. The impact on businesses is that companies…

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Reply with Attachments in Outlook

Many of the emails that you receive in Outlook contain attachments. If you forward the email to someone else, the attachment stays with the new email. However, when you hit Reply or Reply-All on the email, the attachment from the original email is not attached to the new email. A…

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Delay External Emails in Outlook (to allow unsend)

A reader recently asked me, is there any way we can delay external (emails going outside our own company domain) for a minute in the Outbox? This will give our users the chance to change their minds and RECALL or UNSEND emails even after they click Send. Yes! This is…

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How to RECALL an email in Outlook

If you have ever sent an email and immediately (or soon) regretted it, you will be pleased to know that (with a little trickery) it is possible to undo the send in Outlook. You can now change your mind even after clicking Send. What is this Recall or Unsend trickery?…

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