Category: SendGuard for Outlook

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How to Lock Settings in SendGuard, SendConfirm and ReplyGuard for Outlook

Many companies protect their users from data-loss via email and inappropriate reply-alls using one of our Outlook addons. In this post we look at how you can set, lock and deploy the settings you want for the best protection. SendGuard, SendConfirm and ReplyGuard install inside Outlook and protect companies by…

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Set restrictions on sent email in Outlook

Do you need to restrict what users do to emails that you (or users in your organization) send out? Here’s how to stop recipients from forwarding or replying-to-all on your emails. This tip will work for internal emails sent out using Exchange. It may also work for external emails if…

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How to Get a Customized MSI for SendGuard for Outlook

For larger organizations we recommend the use of customized MSIs to deploy our Outlook addins to your users. The customized MSI will have all the settings that you want to deploy to your users. SendGuard for Outlook is an Outlook addon that checks outgoing emails so that they are sent…

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Changing the Confirmation Prompt when sending out emails

SendConfirm for Outlook gets users to confirm (with a pop-up prompt) the recipients and attachments before emails are sent. This helps prevent confidential information being emailed out to the wrong recipients. In this blog, we look at the different styles of prompts that can be displayed, why you may choose…

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Delay Guard: Setup Outlook to NOT delay emails to certain people.

Delay Guard can keep emails in your Outbox for a preset time before it is actually sent out. This gives you a cooling off period after you have clicked Send in which you can change your mind and Cancel the send. However, there may be certain emails that you want…

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How to avoid “False Attachment Triggers” while using SendGuard.

SendGuard can scan emails and warn you if you have forgotten to attach a file that you intended to send. It does this by checking for words such as “attachment” in the email. What do you do if you have some of those trigger words as part of your signature…

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Improve Security Awareness-Customize Outlook with Logo and Email Policies

You can greatly stress the importance of security awareness to Outlook users in your organization by displaying your company’s logo and links to your email/security policies on security prompts. In this post, we show you how you can customize SendGuard for Outlook to achieve these both for an individual user…

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Checking Recipients before emails are sent out (GDPR and Outlook)

We have recently seen an increase in demand for Send Confirm for Outlook to check email recipients before emails are sent out. We believe that the key reason for this is the GDPR requirements that will be enforced from May 2018. GDPR requires companies to take active action to prevent…

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Outlook Send Rules: Automatically CC (or BCC) contacts on outgoing emails

Do you need to BCC or CC someone on certain emails that you send out? Wouldn’t it be great if Outlook could do this automatically for you, or at least prompt you to add the person to the recipients list? In this post we will show you how can use…

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Protect your company from wrongly sent Outlook emails

What is the risk to you and your company if an email is accidentally sent to the wrong person? It’s easy to make this mistake (thank you AutoComplete) and the internet is full of horror stories of the consequences. SendGuard for Outlook provides a simple solution to protect yourself and…

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[Outlook] Hidden Feature - How to Resend an Outlook email

Do you need to send an email again? Maybe you forgot to attach a file the first time, or maybe you sent it to the wrong person, maybe you need to add a few more recipients… One way to do this is to go to find the sent email (in…

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5 Problems That Arise from Outlook’s "Reply-All"

Should you do  Reply or Reply-to-All? Have you ever looked at an email and wondered if your reply should be seen by ALL other recipients included in the email? In most cases a simple ‘Reply’ would suffice, as only the sender would receive the email. Situations where a ‘Reply-All’ would…

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What NOT to do after an accidental Reply-All (Hint: Recall does NOT work)

Did you just do a Reply-All to an email and say something you regret… maybe sent some incorrect or worse insultive or embarrassing information. Here’s what you should and should not do. (In most cases) Don’t bother with Recall You may be tempted to use the Recall button that is…

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3 Common Email Mistakes that Cost Organizations Time and Money

In this post we look at 3 simple mistakes that emailers make that can cost their companies everything from a few wasted minutes, to upset co-workers to lost clients. We also look at steps that organizations can take to protect their people and themselves from these mistakes. Protect your organization…

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