Category: Send Rules

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The Complete Guide to Unsend or Recall an Email in Outlook

Do you check your emails before you send them but only notice your mistake after it was sent? You would wish for your email to come back, won’t you! Maybe you made a grammatical error or forgot to attach an important file or even worse if you sent an email…

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How to Make Your Outgoing Emails HIPAA Compliant?

Compliance with the HIPAA law is a mandatory requirement for any business operating within the healthcare industry. The Health Insurance Portability and Accountability Act stipulates that personal health information to be secured when it is held or transferred electronically. This includes any healthcare records and histories, lab results, medical bills,…

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10 Things to Check Before Sending Your Next Email

Email is a vital business communication tool that we cannot do without. In fact, it is the first thing that many people check just before they start their workday. Besides that, communication via email is simple today. Email is the most valuable form of business correspondence today. We use it…

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Profanity in Emails - Is it okay to swear in business email communications?

Swearing is everywhere. When dealing with an obnoxious client or customer, having a horrible day, or simply having a casual conversation with a coworker, profanity is certain to come out of most people’s mouths. We hear the F**k word almost every time and for many people it is a normal…

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Email Data Privacy for Banks and Financial Institutions

A Wyoming bank by the name of Rocky Mountain Bank had accidentally sent a confidential email to the wrong Gmail address. To make things worse, the employee had attached a sensitive file that was not meant to be sent at all. The attachment contained sensitive information of 1325 personal and…

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How to Secure SendGuard's Settings in Outlook

Covid 19 has brought about many disruptions in the normal work environment. The pandemic has forced many companies to foray into remote working to thrive during the lockdown. The need to work from home has also brought about the risks of employees sending out sensitive and confidential information to unintended…

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Introducing: SendGuard for Microsoft OWA

 With the current pandemic affecting companies and employees the world over, working from home for most has become the “new normal”. Because of the need to contain the spread of the Coronavirus, many businesses would be forced to switch to remote working, whether they like it or not. Although it…

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Warn Users Before Sending out Credit Card info in Emails

Do you need to block (or at least warn users) when credit card information is being sent out via email? This post explains how you can use SendGuard for Outlook to display a prompt and get confirmation (or block) emails with credit card information. (The same process can also be…

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Major Update to SendGuard for Outlook Version 4

We are excited to announce a MAJOR UPGRADE to SendGuard for Outlook (as well as upgrades to its components SendConfirm for Outlook, ReplyGuard for Outlook and SendRules for Outlook). The majority of these features were created directly as a result of requests or projects for our larger clients (including multi-national…

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What is the Trigger Encryption Feature and How to Use it

In our latest version of SendGuard, we have added some new features. One of them being Trigger Encryption. This feature ensures that before the email is sent out, you will be asked as to whether you want the email encrypted or not. How is Encryption done? Sendguard doesn’t actually encrypt…

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Outlook Send Rules: Automatically CC (or BCC) contacts on outgoing emails

Do you need to BCC or CC someone on certain emails that you send out? Wouldn’t it be great if Outlook could do this automatically for you, or at least prompt you to add the person to the recipients list? In this post we will show you how can use…

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