Category: Sending emails

Do users at your organization need to send out potentially sensitive personal information (credit card numbers, personal health information etc.). You can protect your users and your organization by getting Outlook to detect when an email has sensitive data and then getting users to confirm that the information is in…

SendGuard’s delay feature can protect you from poorly or angrily worded Outlook emails getting sent out. SendGuard can delay the emails in your Outbox for a minute (or a longer time if you want) so that you still have time to change your mind. At the same time, SendGuard gives…

In our latest version of SendGuard, we have added some new features. One of them being Trigger Encryption. This feature ensures that before the email is sent out, you will be asked as to whether you want the email encrypted or not. How is Encryption done? Sendguard doesn’t actually encrypt…

The California Consumer Privacy Act (CCPA) and EU’s General Data Protection Regulation (GDPR) are two recent data protection regulations that affect all businesses. The aim of these regulations is to give consumers knowledge and control over the data that companies have on them. The impact on businesses is that companies…

User Question: I am wondering if the Email Merge Pro for Outlook software allows for me to customize the subject line of the mail merge emails. Answer: Yes (Very Easily). You can personalize the Subject, the Body and even add different attachments for each person. Before we start (for those…

Many of the emails that you receive in Outlook contain attachments. If you forward the email to someone else, the attachment stays with the new email. However, when you hit Reply or Reply-All on the email, the attachment from the original email is not attached to the new email. A…

A reader recently asked me, is there any way we can delay external (emails going outside our own company domain) for a minute in the Outbox? This will give our users the chance to change their minds and RECALL or UNSEND emails even after they click Send. Yes! This is…

If you have ever sent an email and immediately (or soon) regretted it, you will be pleased to know that (with a little trickery) it is possible to undo the send in Outlook. You can now change your mind even after clicking Send. What is this Recall or Unsend trickery?…

Many companies protect their users from data-loss via email and inappropriate reply-alls using one of our Outlook addons. In this post we look at how you can set, lock and deploy the settings you want for the best protection. SendGuard, SendConfirm and ReplyGuard install inside Outlook and protect companies by…

Do you need to restrict what users do to emails that you (or users in your organization) send out? Here’s how to stop recipients from forwarding or replying-to-all on your emails. This tip will work for internal emails sent out using Exchange. It may also work for external emails if…

For larger organizations we recommend the use of customized MSIs to deploy our Outlook addins to your users. The customized MSI will have all the settings that you want to deploy to your users. SendGuard for Outlook is an Outlook addon that checks outgoing emails so that they are sent…

SendConfirm for Outlook gets users to confirm (with a pop-up prompt) the recipients and attachments before emails are sent. This helps prevent confidential information being emailed out to the wrong recipients. In this blog, we look at the different styles of prompts that can be displayed, why you may choose…

Delay Guard can keep emails in your Outbox for a preset time before it is actually sent out. This gives you a cooling off period after you have clicked Send in which you can change your mind and Cancel the send. However, there may be certain emails that you want…

SendGuard can scan emails and warn you if you have forgotten to attach a file that you intended to send. It does this by checking for words such as “attachment” in the email. What do you do if you have some of those trigger words as part of your signature…