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Cleaning Redundant Emails from Your Outlook Inbox

Cleaning Redundant Emails from Your Outlook Inbox Outlook has a handy Clean Up feature that you can use to remove redundant emails from your Inbox. In this post we explain what redundant emails are, how to use and customise the Clean Up feature to get rid of them, and finally…

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Rules for Using the 'Reply All' Button

Emails are often sent out to large lists of recipients to announce information. Unnecessary Reply-Alls to the same emails can be both annoying and expensive for organizations as recipients waste valuable time reading and responding to useless emails. Here’s a quick checklist of when you should and should not do…

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Download the Rio Olympics 2016 Schedules into Outlook Calender

Are you going to Rio or watching the 2016 Olympics on TV? Make sure that you don’t miss your favourite events by keeping an updated schedule of the games in Outlook. Rio de Janeiro 2016 5th August – 21st August schedules can be downloaded and linked to your Outlook using…

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How safe are your emails from a computer crash?

Do you know where your emails are saved? Are you sure they’re being backed up? You may be surprised to find out that your emails are not where you expect them to be. In this post, I’ll show you how you can find out where your Outlook data is stored…

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[Video] Getting Started with QuickFile for Outlook

This 5 minute video shows you how to use Microsoft Outlook to keep your emails organized. The video uses QuickFile for Outlook which you can download and try at no cost. You will see how easy it is to do the 3 ESSENTIAL email filing tasks that all business people need to…

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The right way to file Sent Emails (Move vs Copy)

In this article we look at why many professionals who use Outlook prefer to have two copies of Sent Emails (one in a client/project folder and one in the Sent Items folder). We also show you how to configure QuickFile so that it will Send & Copy File the email…

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Why lawyers recommend filing emails in folders (in Outlook)

I had lunch with a friend who is a lawyer a few days ago. He explained to me why he still thinks it is important to file emails into folders dedicated to different clients or cases. In this post, I’d like to share his opinion… and a few suggestions on…

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How to keep Unread emails as Unread (and make them really stand out)

If you are like me, you probably read most of your emails in the reading pane (which displays your emails right there in your Inbox). The problem is that sometimes emails get marked unread just because I scrolled through them on my way to another email. I would prefer to…

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Cyclone Winston’s Effect on Standss and Fiji

I have received many emails from concerned customers and readers asking me if we were safe when Category 5 Cyclone Winston hit Fiji. I have personally written to thank everyone who wrote but in case I missed someone, your kind thoughts mean a lot to us. In this post I’ll share how…

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3 Common Mistakes of Email Filing

The theme for this month has been email filing and clean inboxes. This week we look at the three common mistakes that result in lost emails and cluttered Inboxes. Over the last 15 years we have helped thousands of Outlook users get their emails organized and their Inboxes clean. In…

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Organizing Emails: Folders versus Tags

Last week I sent out an email to almost 40,000 readers asking them what they wanted help with. The overwhelming answer was some way of managing and organizing emails. In this post I look at the two main ways of organizing emails… Folders and Tags. We will look at the…

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Outlook 2016 Compatible Addins from Standss

Microsoft released Microsoft Office 2016 (which includes Outlook 2016) on September 22nd. Since then our support team has had many requests from users asking if the Standss Outlook addins (that they rely on for their work) are compatible with the latest release. I am happy to report that we have…

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2015 NFL Football season schedules inside your Outlook Calendar

For all you NFL fans out there, it’s that time of the year again so gear-up with your favorite team’s jersey, hats, cheering gears etc and plan in advance with friends and families to enjoy the games at home or at the venues. The pre-season kicks off on Thursday, August 13 till…

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How (and why) to copy (instead of move) emails from Sent Items

The easiest way to keep emails organized is to create folders inside Outlook for each client (or project or matter) and then move both sent and received emails to those folders… or so we thought. A recent survey that we carried out of professionals (lawyers, architects, engineers etc) who use…

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