How to choose which Calendar is used to populate the To-Do Bar

By: standss , Nov 14th, 2012

Last week we showed you how to customize your Outlook To-Do bar to display the information you need.

If you have several email accounts (POP, IMAP, Exchange etc) configured in Outlook, you will also have several calendars (one for each email account). So how do you choose which calendar should be used to populate the appointments in the To-Do bar?

In this post, we will show you how to choose the calendar you wish to use.

It is only possible to display your DEFAULT calendar and tasks in the Outlook T0-Do Bar. You CANNOT combine items from different calendars or task folders.

The instructions below can be used to change what Outlook considers to be your default Calendar folder. Making this change will also automatically change what Outlook considers to be your default Tasks folder… and your default Inbox and Sent Items… so…

PLEASE MAKE SURE YOU FULLY UNDERSTAND WHAT YOU ARE DOING BEFORE MAKING THE CHANGES OUTLINED IN THIS POST!

Note: the instructions below are only for Outlook 2010 unless specifically mentioned.

  • Open Outlook > Click on the File tab > Account Settings > Account Settings… This will open the following screen:

Account settings screen

  • Click on the Data Files tab. This should list all the data files you currently have connected to Outlook.
  • Choose the datafile which has the Calendar you want to use to populate your appointments in the To-Do bar and click Set as Default.
  • Click Close

You should now find that the appointments (and tasks) in your To-Do bar are populated from the data file you select above. Hope you find this tip useful in organizing your work day better.

Till next time… have a better Outlook.

2 Replies to “How to choose which Calendar is used to populate the To-Do Bar”

  1. Pretty nice post. I just stumbled upon your weblog and wished to say that I have truly enjoyed surfing around your weblog posts. After all I will be subscribing for your feed and I am hoping you write again very soon!

  2. Thanks for this simple workaround which I did a long time ago but could not remember how to do it for a colleague’s new laptop. All the best!

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