Here’s a quick tip on how to use color coding for important Outlook emails to stand out in your Inbox. It uses the “automatic formatting” feature of Outlook Views so that emails will automatically be colored as they arrive.
Step-by-Step
Go to your Inbox (or whichever folder you want to apply colouring to).
Click on View Settings on the Outlook Ribbon
Click Conditional Formatting.
Click Add and enter a name in the box provided.
Click Font and choose how you want the email to appear. You can change the font, size and even the color. Click OK to go back to the previous screen.
Click Condition and enter the conditions under which you want the coloring to apply (the Advanced tab has the additional options).
In the examples above, I have my condition for any email that has @standss in the email address. Click Add to List and then OK to go back to the previous screen.
Click OK a few more times until you are back in your Inbox. Your emails should now be highlighted as shown below.
I hope you have found this tip useful.
You can use this simple technique to highlight emails based on your own needs e.g. to highlight emails from your most important clients, from your manager etc.
