Are you looking for a way to get Outlook to give you a prompt/pop-up to confirm sending an email to try and prevent sending emails to the wrong people in error?
In this post we will show you how you can do that using an Outlook add-in called SendGuard.
SendGuard for Microsoft 365 has a feature to get users to confirm each recipient and/or attachment before the user is allowed to send the email.
By requiring the user to manually check a box next to each recipient, the chances of accidentally sending an email to the wrong person are reduced. This is especially important for organizations that deal with sensitive or confidential information.
How to set confirmation before sending emails in Outlook?
SendGuard offers two main versions tailored to your Outlook environment:
Web Add-in: Perfect for New Outlook, OWA, Outlook for Mac, and compatible with Outlook for Desktop.
COM Add-in: Specifically designed for Outlook for Desktop.
The SendConfirm module of gets users to confirm recipients and attachments in outgoing emails.
You can get SendGuard to prompt for confirmation:
- On all emails
- Email contains ANY external recipients
- Email contains attachments
- Email contains external recipients AND attachments
- Email contains external recipients OR attachments
SendGuard Web-addin (New Outlook, OWA, Mac)
The prompt shown at the beginning of the blogpost is from the SendGuard web-addin.
To install the web add-in you will need to contact our team on sales@standss.com, who will then provide a manifest file for installation. You will need to provide the following details:
- Company Name
- Number of users
- Problem you are trying to solve by using the addin
The settings for the web addin is controlled via Standss SendGuard License Management system. This system provides a centralized mechanism for managing your subscription, settings and users.
You can easily control the settings as shown in the screenshots below:
SendGuard COM Addin (Outlook for Desktop)
The following confirmation prompt is displayed by the COM add-in:
To use the COM add-in, you will need to download a 30-day free trial from our website. No credit card is required.
Once you have installed the add-in you will find it in your Outlook ribbon.
This is the settings screen for the COM addin.
You can have same configurations as the the SendGuard web Add-in.
Note: Both the SendGuard Web addin and the COM add-in have the same features. Features such as preventing reply-all, creating custom rules, delayin emails and data loss prevention are features which is available in both the versions of SendGuard.
Mitigate Misdirected Emails with SendGuard
SendGuard mitigates business and compliance risks associated with misdirected emails by prompting users to confirm the recipient’s address. It also ensures that employees attach the correct documents, and that sensitive information is appropriately shared.
The addin is perfect for firms with sensitive email communications such as legal firms, government entities and corporate organizations.
SendGuard emphasizes continuous training reinforcement, fostering a behavioral change by encouraging employees to re-evaluate the emails they send both internally and externally.
Interested to learn more- reach out to a specialist on sales@standss.com.
