In this post we show you How to send out Personalized, Individually Addressed Invites and Holiday Emails to your friends, family and business contacts… PLUS we give you free Holiday themed Outlook templates to send better looking emails out today.
Most companies send out invitations or newsletters during the year end to update their clients/members of the achievement for the year, plans for the New Year, and special offers for the holiday seasons etc. You may also want to send out invitations to cocktail parties etc.
While the free templates can be used directly from Outlook, the steps below will show you how to use the Email Merge Pro for Outlook addin with these templates.
Why send it out this way?
Using Email Merge, you only need to write your email once. The software will then (from inside Outlook) send a separate copy to each person… with each email personally addressed with only their name in the To field (and even their name in the body of the actual email if you want)
This is better than stuffing everyone’s name in the To, CC or BCC fields of one email because:
- Your emails look more professional and personal. Recipients feel like that you have given them special attention.
- You email is more likely to get past spam filters and not end up in the Clutter or Junk Mail folders.
- Personalized emails can have up to 3x the conversion rates (if you want the reader to take some action like clicking on a link etc).
Seeing is believing so check out the short video on this page on using EmailMerge Pro.
Let’s get started…
Downloading the Christmas Templates
If you haven’t done so yet, download and install Email Merge Pro for Outlook.
Once you have Email Merge installed…
Click here to download the Outlook Holiday Templates. Save the file to your desktop or other convenient location on your computer (This will be a zip file. You do NOT need to unzip it).
Start Outlook and go to your Inbox.
Click the little arrow under Email Merge on the ribbon and then click Template Manager (to display Email Merge’s built-in template manager)
Click the Import button and select the zip file that was downloaded in one of the earlier steps.
Click OK. The templates will be imported into your Email Merge for Outlook template list with the names Happy Holidays and Holiday Invite.
Click Close to close the Template Manager
Sending Personalized Emails from Outlook using the Templates
Click the Email Merge button on the Outlook Ribbon.
Select the appropriate template (Happy Holidays or Holiday Invite) from the list on the first step of the Wizard.
Click Next and follow the rest of the steps in the Wizard.
Happy Holidays from the team at Standss
Merry Christmas to all our readers from the Standss Team.
I hope you find the above information helpful in staying in touch with friends, families and clients this year.
Till next time… have a better Outlook
It’s still not too late to send out your Holiday emails and invites.