Find Emails by Conversation in Outlook

By: standss , Nov 21st, 2012

When you are working on projects, supporting a customer or trying to close a sale, you are likely to exchange several emails overtime.

So when you need to refer to one of the older emails for additional information, how do you find the email?

You could use Outlook search but the results might give you TOO MANY or TOO FEW emails if you don’t use the right keyword.

In this post we will show you how to group your emails by Conversation so that all you get are emails related to the conversation.

To find related emails:

In Outlook 2010:

  • Open Outlook
  • In your Inbox (or any folder), right-click on a recent email related to the conversation
  • Click Find Related > Messages in this Conversation

Outlook will now search all folders and find all emails (sent or received) related to that conversation.

In Outlook 2007/2003:

  • Open Outlook
  • In your Inbox (or any folder), right-click on a recent email related to the conversation
  • Click Find All > Related Messages… this will pop-up a screen as shown below

outlook find emails

All related emails will be grouped and you can double-click to open any email. (as shown above).

This built-in search features are handy but limited as you can only group emails by conversation or sender.

Our outlook addin EmailTags gives you the flexibility to easily group/find your emails by project name, job number, customer or anything else… all at the same time.

Try the fully functional 30 day trial to see for yourself.

I hope you find this tip useful.

Do you have your own methods for grouping/finding emails?

Let us know by leaving a comment below.

Leave a Comment

Your email address will not be published.

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Recent Posts

Categories

Get the free eBook

© , Standss (South Pacific) Limited. All Rights Reserved.