A friend who does a lot of consulting work had a very unusual problem. He often works on reports late at night that end up getting emailed out in the very early hours of the morning.
Problem: The recipient can see the Sent time of the email. In his industry this could be viewed as being very dedicated… or unprofessional.
Manual Solution: Save the email to your Drafts folder and (hopefully) remember to open it and send it in the morning.
Automatic Solution: Get Outlook to automatically send it out for you in the morning.
Here are the steps to schedule or delay the sending of your emails. After you have finished typing up the email, don’t click Send (yet).
In Outlook 2010/2007: Click Options and then click Delay Delivery (on the Ribbon) to display the Message Options screen.
In other versions of Outlook: Click Options on the toolbar to display the Message Options screen.
Under Delivery Options, tick “Do not deliver before” and fill in the relevant date and time. Click Close.
Now click Send!
Your email will be moved to the Outbox but will not be sent out until the first time (after your set time) that Outlook does a Send & Receive.