We received an email query earlier this week from one of our readers asking
“Outlook includes my email address in the To field when I do a Reply-All. Clearly I do not want to email myself but Outlook lacks the intelligence to not add my email address to the email. Do you have a solution?…”
The reply to this was YES!!!
We have this functionality built into our own Outlook addin called SendGuard for Outlook. You can turn this feature ON from the setting screen following the steps below:
- Open Outlook
- In Outlook 2013/2010, click on the Standss Outlook Addins tab > click SendGuard > Settings In Outlook 2007/2003, click on the Tools menu > Standss > SendGuard > Settings
SendGuard will display the following screen:
- Click on the Reply Guard tab
- Tick the checkbox for Automatically remove me when doing a Reply to All
- Click OK
Now if you do Reply-to-All on any email, SendGuard will automatically remove your email address from the mailing list.
If you haven’t tried Send Guard for Outlook, you can download a fully functional trial of the Outlook addin.
SendGuard has a number of special filters that check outgoing emails to ensure that they are going to the correct people with all the required information. It’s built in tools include the Attachment Guard, Subject Guard, Reply (and Reply All) Guard, Account Guard, Bad Mood Guard and Send Confirm.
