How to tag (Categorizing) Outlook email for easier finding

By: standss , Jul 30th, 2013

There has been a shift away from filing things into folders and to using tags/categories over the last few years. This can be seen in programs such as EverNote, Gmail, Picasa… Here is a simple way that you can apply tagging to your emails in Outlook.

We’ve built Email Tags for Outlook on top of Outlook categories to give you the perfect email tagging (and finding) solution.

Outlook’s built-in categories provide a good start to email tagging because they allow the same email to have more than one category.

Here is how Email Tags makes it even better.

How to tag an Outlook email using Email Tags

Email Tags adds a couple of buttons to your Outlook ribbon/toolbar.

email_tags_menu

Click Tag It to display the Email Tags screen.

tag_file_screen

Email Tags has built in intelligence to recommend tags to you. Alternatively you can type in a new tag or select a tag from your list of tags directly on that screen.

You can even choose to file the email out of your Inbox with the tag, all in one step.

Email Tags will also prompt you to tag your Sent Emails so that all your emails are organized properly.

Video: How to organize and find emails using tags instead of folders

How to search for emails that you have tagged in Outlook

The main reason for tagging emails is so that they are easy to find later. Finding tagged Outlook emails is easy if you’re a Email Tags user.

Just click the Search button on the Email Tags toolbar to display a full list of your tags.

search tags

Click on a Tag (in the list) and Outlook will carry out a Search and display all relevant emails to you.

Watch demo video of Email Tags for Outlook

If you haven’t tried Email Tags yet, you can download a fully functional 30 day trial to see just how easy it is to organize and find emails using tags instead of folders.

One Reply to “How to tag (Categorizing) Outlook email for easier finding”

  1. Hi,

    we are using a shared email folder with access for several people. will the same tags be visible for all users??

    BRGDS,
    Erik

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