Keep your Outlook Mailbox size smaller by Finding, Moving/Deleting Large Emails

By: standss , Mar 28th, 2012

Do you get frustrated receiving messages like “Your mailbox is over its size limit…”

Here is a simple yet very handy tip which allows you to find large emails in your mailbox (which of course are taking up a lot of space) quickly, take quick actions on them i.e. either move or delete.

Finding, Moving/Deleting large emails

Follow these simple steps to find the large emails:

  • In Outlook 2007/2003, Click on the Tools menu > Find > Advanced Find
    In Outlook 2010, click once on the Search box, this should now show the Search Tools tab, under this you will find Search Tools > Advanced Find. For those who prefer using shortcut keys, press CTRL+SHIFT+F to open the Advanced Find screen (Applicable to all three versions of outlook)
  • On the Advanced Find screen, click on the More Choices tab
  • At the bottom of the screen you will see Size (kilobytes). In the first drop-down menu, select greater than, in the next box enter the size for example 1000 for 1MB.
  • Click Find Now. This will now search your mailbox for all emails that meet the criteria and provide you a list at the bottom of the screen.
  • You can now browse through this list.
    • To delete an email, simple right-click on it and click Delete.
    • To Move an email, right-click on the email and click Move to Folder…, use the pop-up screen to select the folder you wish to move the email.

I hope you find this tip useful.

Do you have your own ways of keeping your mailbox size smaller, let us know by leaving a comment below.

Related Post:

Human-Friendly Power Searches in Outlook 2007/2010

Better Search with Microsoft Outlook

One Reply to “Keep your Outlook Mailbox size smaller by Finding, Moving/Deleting Large Emails”

  1. Just sort your inbox by size. The bigger emails are going to be in top and you can delete them when not needed.

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