Keyword Shortcut to Create Outlook Email Reminders

By: standss , May 29th, 2013

I’m not a big fan of using keyword shortcuts but with the number of emails I have to deal with and set reminders, I particularly like using this shortcut key to flag or set a reminder on the email.

I find this much easier than either finding the right button on the ribbon or right-clicking on the email.

It’s simple:

  • Select the email in your inbox (or any other folder)
  • Press CTRL+SHIFT+G to display the following screen:

adding outlook email reminders

  • Add a flag or reminder and click OK.

I hope you find this tip useful.

Do you have your own favorite keyboard shortcut?

Share it with us by leaving a comment below.

Related Post

For those who are keyboard shortcut fans and also those who are looking to learn the Outlook keyboard shortcuts, you can get a list of the keyboard shortcuts in an earlier post on Keyboard Shortcuts in all Versions of Outlook

2 Replies to “Keyword Shortcut to Create Outlook Email Reminders”

  1. Here’s another, even easier, way to postpone emails or set a follow up:

    Single Click Follow-up

    1. I created 5 sub-folders in my Inbox: one for each day of the week (Monday, Tuesday, etc.)
    2. In Outlook 2010 (and later) I created a Quick Step for each day of the week (“Push to Monday”, “Push to Tuesday”, etc.).
    3. When I have an email that I need to follow up on another day I simply click on that email to highlight it and click on the Quick Step for the appropriate day I want to push it to. The Quick Step moves the email to that day’s subfolder and marks it as ‘read’ and sets a follow up flag.
    4. Now I know every day which emails I need to follow up by opening that subfolder. No more annoying reminders popping up at inopportune times. Every morning I check that day’s subfolder for all the emails that need attention that day. Also, if I’m going to be out of the office for a day (or more) I can check that day’s subfolder to follow up on emails that need attention. Using the Outlook reminder, I often discover important emails that got missed while I was away because the reminder doesn’t alert me early.
    5. I also use Email Notes to write reminders of what steps need to be taken to clear up that particular email.
    6. If the follow up date is more than a week away, I find that it is often useful to see it in the folder as a reminder, even though I may not need to follow up for another week or longer. It’s surprising how many of these you can actually clear up prior to the original anticipated follow up date.

  2. @Justin, thats for sharing your method of setting up reminders, this seems quite effective and I’m sure its working well for you.

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