I’m not a big fan of using keyword shortcuts but with the number of emails I have to deal with and set reminders, I particularly like using this shortcut key to flag or set a reminder on the email.
I find this much easier than either finding the right button on the ribbon or right-clicking on the email.
- Select the email in your inbox (or any other folder)
- Press CTRL+SHIFT+G to display the following screen:
- Add a flag or reminder and click OK.
I hope you find this tip useful.
Do you have your own favorite keyboard shortcut?
Share it with us by leaving a comment below.
For those who are keyboard shortcut fans and also those who are looking to learn the Outlook keyboard shortcuts, you can get a list of the keyboard shortcuts in an earlier post on Keyboard Shortcuts in all Versions of Outlook
2 Replies to “Keyword Shortcut to Create Outlook Email Reminders”
Here’s another, even easier, way to postpone emails or set a follow up:
Single Click Follow-up
1. I created 5 sub-folders in my Inbox: one for each day of the week (Monday, Tuesday, etc.)
2. In Outlook 2010 (and later) I created a Quick Step for each day of the week (“Push to Monday”, “Push to Tuesday”, etc.).
3. When I have an email that I need to follow up on another day I simply click on that email to highlight it and click on the Quick Step for the appropriate day I want to push it to. The Quick Step moves the email to that day’s subfolder and marks it as ‘read’ and sets a follow up flag.
4. Now I know every day which emails I need to follow up by opening that subfolder. No more annoying reminders popping up at inopportune times. Every morning I check that day’s subfolder for all the emails that need attention that day. Also, if I’m going to be out of the office for a day (or more) I can check that day’s subfolder to follow up on emails that need attention. Using the Outlook reminder, I often discover important emails that got missed while I was away because the reminder doesn’t alert me early.
5. I also use Email Notes to write reminders of what steps need to be taken to clear up that particular email.
6. If the follow up date is more than a week away, I find that it is often useful to see it in the folder as a reminder, even though I may not need to follow up for another week or longer. It’s surprising how many of these you can actually clear up prior to the original anticipated follow up date.
@Justin, thats for sharing your method of setting up reminders, this seems quite effective and I’m sure its working well for you.