In our previous post we discussed Email Etiquette and Reply-Alls. In this article we wil show you an Outlook addon that is already used by thousands of users in companies of all sizes around the world to control this problem.
Reply Guard for Outlook is actually one of the components of our Send Guard for Outlook addin.
Reply Guard installs inside Outlook and displays a prompt similar to the following when you click Reply or Reply-All on any email with multiple recipients.
While initial version of the addin simply displayed a warning prompt, based on the advice of our customers, we changed the addin to display the prompt shown above.
This is preferable to a simple warning message because it immediately makes it obvious to the sender exactly who the email is being sent to.
Users can also change recipients directly from the screen without having to go back to the email.
Stopping Users from Replying All to your Emails
At the request from one of our largest corporate customers, we also added the ability for the sender to decide whether users can actually do a Reply-All on emails or not.
Reply Guard adds check boxes to the Outlook Ribbon that is displayed when you write a new email.
This feature is dependent on the version of Outlook that the recipient is using to read the email. It works particularly well for internal emails broadcasts.
Trying Reply Guard
Reply Guard was based on the needs of small and corporate customers.
Messages in the screen can be customized if required based on corporate/legal guidelines and policies. The software can also be deployed with customized settings across the network if required.
You can find more information on Reply Guard for Outlook on our website. We also have a fully functional 30 day version that you can try for yourself.