Outlook Calendar Tip: Archive old Calendar Appointments

By: standss , Feb 9th, 2012

If you are using Outlook Calendar to schedule your appointments/meeting, this tip will be very handy for you.

I’m sure there are others like me who use the calendar to schedule several appointments in a day, and while we are so busy with our work, who would have the time to delete all the older appointment information to keep the size of our Outlook datafile smaller.


Setup the AutoArchive option in Outlook so that all your older appointment information which you no longer need moves to a different datafile.


Here’s how you can setup the AutoArchive options:

  • From your folder list, right-click on the Calender folder for which you want to set AutoArchive > Properties
  • Click on the AutoArchive tab

  • Click on the Default Archive Settings button. On the screen that opens, set the AutoArchive options to your preference and click OK.
  • Alternatively, you can select “Archive this folder using these settings” to enter the settings you want to use.
  • Click Apply and then OK

Now based on your settings above, Outlook will archive your calendar items which in turn will keep your Outlook datafile smaller thus less chances of it slowing down or crashing.

Did you find this tip useful? Let us know by leaving a comment below.

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