Using Outlook as an Essential Business Tool

By: standss , Mar 24th, 2010

Welcome to our brand new blog…. Regular readers will know that we’ve been blogging for almost 3 years on Outlook4Business.Blogspot.Com. We felt it was time to bring our blog home… to our own website.

For those who are new to us… our blog focuses on making use of Outlook as a serious productivity tool as part of your daily work.

We will discuss and explore ways in which Microsoft Outlook can help you organize and grow your business. We will try and give you hints and tips to make better use of Outlook, as well as pointing you to ebooks (many free), websites and software that can make you more productive.

Many (possibly most) of our tips will not require any extra software… all you will need is Outlook.

We will also use this blog to provide additional information specifically for users of our own software.  What kind of software do we develop?

We specialize in the development of Outlook addins that are designed to solve specific business problems.

All our addins work inside Outlook and add a few buttons (and extra functionality) to Outlook for you.

At the time of writing this post, our main applications include:

EmailMerge for Outlook:  Easy to use Wizard interface to send out individually addressed, personalized emails to your contacts. Perfect for Sales and Marketing newsletters, special offers, announcements etc.

QuickFile for Outlook: File 90% of your emails to the correct folder at the click of a button. Files both incoming and outgoing (sent emails). Find and use any folder simply by typing a few characters of the folder name… no more hunting through folder trees. Plus many more powerful email management features.

SendGuard for Outlook: Automatically detects and prompts you if you forget an attachment, do a reply-to-all, do a reply on an email with multiple recipients, send out emails with missing or inappropriate subjects, send out an email using the wrong email account and more. It even lets you undo emails after you have clicked Send.

InsertText for Outlook: Speeds up email response times and ensure high quality emails. InsertText allows you to easily save text (with formatting and more)  as templates for future emails. Templates can include the message body, subject, to, cc and bcc fields. Major time saver for sales and support teams.

SignatureSwitch for Outlook: Improves Outlook’s use of HTML signatures by automatically sending out the appropriate signature depending on whether the email is going to external or internal addresses. External emails will be sent using formatted signatures with your full branding message. Internal signatures will be simple to save bandwidth and space on your servers.

Our products are already used by tens of thousands of users around the world and we hope these tips will help you get better results for your business using our software.

Remember… even if you don’t use our software, many of our tips will help you become much more productive with Outlook.

We look forward to serving you through our blog.

You can also connect to us via Twitter and Facebook by using the links below.

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