2011 has been a year of discovery for me… a year where I am trying to eliminate as many bad habits as I can. One habit that I know I have (but have been avoiding discovering) is how often I click Send & Receive in Outlook… most times without even knowing that I am doing it.
In this post, I look at why I do it, what’s wrong with it and how I am curing myself.
WHY… FROM WHEN?
At first I didn’t try and stop myself from clicking Send & Receive. Instead I tried to see when I was clicking it. This is what I discovered.
- I was clicking Send & Receive whenever I was in-between major pieces of work during the day. It was a mechanism to avoid starting the new piece of work… particularly if it was something that I did not want to do. I was hoping to discover a distraction in my Inbox… even if the distraction would be a total unproductive waste of time.
- I was clicking Send & receive whenever I had a decision to make. The decision could be deciding what I was going to work on next… or it could be a design decision with no strictly right answer (I hate being wrong). In short, I was again hoping that something would catch my attention so that I could avoid doing what I had to do.
In summary… Send & Receive was a procrastination mechanism. I was hoping that it would give me a distraction (in the form of an email) that would justify me not doing what my business needed me to do.
I now make a conscious effort to CLOSE Outlook several times a day.
Once Outlook is closed, I decide what I want to do and then start work. I do not open Outlook while working on this unless I need to refer to an email.
I still find myself moving the mouse over to try and click Send & Receive… but then I realize Outlook is closed… and then I realize WHY it’s closed… which makes me get back to some real work.
The thing I’ve discovered is that most of the things that I had been hoping to avoid only take a few seconds… I’ve been getting much more work done… and most of it is very enjoyable.
Once I get a decent chunk of work done, I turn Outlook on again for my email-fix.
I’d love to hear comments from users on their own ways of dealing with email-distraction.
4 Replies to “Procrastination = Clicking Send & Receive in Outlook too often”
Turning Outlook on and off all day takes too long. I just calendar the times when it is generally convenient to check for new messages and do it then (e.g., before lunch and again around 4 pm). That way I have enough time to deal with things that require immediate attention, and can put those others on my task list to deal with when it is more convenient.
I normally use a automatic send and recieve for every 10 minutes. When i see an important email i will open the outlook for checking.
I have noticed the same behavior in myself and have turned my e-mail off which helps but when I need e-mail as part of what I am doing, I find it hard to resist checking e-mail after I am done. What makes it worse is I have my e-mail client set to download new e-mail every 10 minutes which puts new temptation in front of me up to six times per hour. Thanks for the post; it helped me get clear about my behavior, now I can do something about it.
I have to express my appreciation to you just for rescuing me from this type of incident. After looking through the the net and obtaining tips that were not powerful, I assumed my entire life was well over. Existing devoid of the answers to the difficulties you’ve solved by way of this website is a crucial case, and those which could have in a negative way affected my entire career if I had not discovered your site. Your actual competence and kindness in taking care of every item was useful. I am not sure what I would’ve done if I had not encountered such a subject like this. I can at this moment look forward to my future. Thanks a lot very much for the professional and result oriented guide. I won’t think twice to refer your blog to any person who should get assistance about this matter.