Christmas is just around the corner… parties are planned and the invite list is ready.
This is the time of the year when businesses and individuals need to send out holiday season invites for parties/events… greetings to families, friends, colleagues and clients.
Most companies also send out newsletters during the year end to update their clients/members of the achievement for the year, plans for the New Year, and special offers for the holiday seasons etc.
Are you wondering how to send out personalized invites in the
most easiest and efficient way possible?
Depending on your contact list, the best way to send out your invites, greetings or newsletters this year may be using email, fax or post/hand delivery.
Most of these mailing can be considered “mass mailing” i.e. we want to send copies of the same mail to everyone… possibly customized with their name and address at most.
Microsoft Outlook and Word have some built-in features that automate this process for you. In addition we have built our own tools to further speed up and simplify the process for you.
In this post I’ll discuss both, the built in free way as well as our own addins.
Send Personalized email Invites, Greetings and Newsletters directly from Outlook.
I am going to start with what I consider to be the easiest, fastest and most powerful way of doing this… our own EmailMerge PRO for Outlook.
Seeing is believing so check out this short video on how to send out Invites, Greetings and Newsletters using EmailMerge Pro.
Send unlimited emails to unlimited number of contacts directly from Outlook. EmailMerge supports HTML emails so don’t hold back in creating beautiful and colourful emails this Christmas season 
We also have built-in email templates for invites, greetings and newsletters. You can easily customize this emails to suit your style and personalize it yourself. You don’t have been be an expert at HTML, you can customize this templates using the standard word formatting options in Outlook.
| “I have found emailmerge pro the most useful tool in my marketing armoury! It is simple to use, has some great options for sending emails and is of great value to any businesses wanting a mass email facility.” – Lori Hope, Spraytanz Ltd |
| “Emailmerge Pro is a fantastic tool to personalize emails for large or small groups of people. The ability to mail merge gives you unlimited abilities to create very personalized emails. I use it to improve communication to groups ranging from 8 – 1000+.” – Jack Fiscus, first Baptist Orlando |
How to Fax out Invites, Greetings and Newsletters.
Despite what many people will have you believe, Faxing is not dead.
In fact in terms of deliverability, it can beat email – there is almost no chance that your fax won’t get delivered because of an over-zealous spam filter.
You can use Microsoft Word and the free fax printer that comes with Windows 2000/XP/Vista/7 to send out personalized faxes to your customers this year.
The Bad News: Windows Fax and MS Word don’t talk easily to each other out of the box.
The Good News: Fax4Word allows you to fax merge straight from Word to the Windows Fax printer.
View more information on Fax for Word
How to Print Letters and Envelopes for Posting and Hand Delivery
Even if you will be sending paper based mail this year, technology can help you.
Here are step-by-step instructions to:
Use mail-merge in Word with Outlook data to create and print personalized letters
Use mail-merge in Word with Outlook data to print mailing labels and envelopes
I hope you find the above information helpful in staying in touch with friends, families and clients this year.
Merry Christmas to all our readers from the Standss Team.
Till next time… have a better Outlook
Hello,
Does your EmailMerge for Outlook work with Excel? I have a unique situation. I receive an excel spreadsheet of information daily and I need to merge each line into a word document and then email that letter to the instructor and cc: four others. If this is a possibility I would most certainly be interested in purchasing, look forward to hearing from you.