In the last post I showed you how most Outlook users were changing the subject of the emails to make the email findable later.
I don’t personally change the Subject of emails. Instead I use Email Tags to tag my emails with keywords for searching later.
My suggestion appeared to grab the attention of a lot of Outlook user’s who were till date changing the subject of their email BECAUSE there was no other way of making the emails findable. They requested me to elaborate more on what EmailTag was and how to use it.
I realized there might be others facing the same problem so thought to do a blog post explaining about Email Tags.
There has been a shift away from filing things into folders and to using tags/categories over the last few years. This can be seen in programs such as EverNote, Gmail, Picasa… Here is a simple way that you can apply tagging to your emails in Outlook.
Outlook’s built-in categories provide a good start to email tagging because they allow the same email to have more than one category.
Here is how Email Tags makes it even better.
How to tag an Outlook email using Email Tags
Email Tags adds a couple of buttons to your Outlook ribbon/toolbar.
Click Tag It to display the Email Tags screen.
Email Tags has built in intelligence to recommend tags to you. Alternatively you can type in a new tag or select a tag from your list of tags directly on that screen.
You can even choose to file the email out of your Inbox with the tag, all in one step.
Email Tags will also prompt you to tag your Sent Emails so that all your emails are organized properly.
How to search for emails that you have tagged in Outlook
The main reason for tagging emails is so that they are easy to find later. Finding tagged Outlook emails is easy if you’re a Email Tags user.
Just click the Search button on the Email Tags toolbar to display a full list of your tags.
Click on a Tag (in the list) and Outlook will carry out a Search and display all relevant emails to you.
If you haven’t tried Email Tags yet, you can download a fully functional 30 day trial to see just how easy it is to organize and find emails using tags instead of folders.