Join our 'Outlook for Business Tips' Newsletter
Accidentally Sent Email to the Wrong Person? Here’s What to Do Next

So, you’ve sent an email and immediately realized it went to the wrong person. Don’t worry, you’re not alone. According to Ponemon research, in 2022 alone, 65% of all data loss incidents occurred via email, and nearly two-thirds of organizations experienced data loss or exfiltration due to an employee mistake…

Read More...
Best Practices for Creating an Email Filing System in Outlook

In this post we define best practices for an Email Filing System that will work for lawyers, accountants, engineers, architects and other professionals who do work on discrete projects (or matters if you are a lawyer). The simplest system that you can use for organizing your emails is based on…

Read More...
How to NEVER send a sensitive email to the wrong person

Relying solely on autocomplete when composing emails can increase the risk of sending misdirected emails. Firstly, it may suggest email addresses similar to the intended recipient’s, resulting in the user selecting the wrong suggestion without verifying the recipient’s identity. Secondly, autocomplete relies on the user’s past interactions, so if the…

Read More...
Mail Merge in Outlook: The Complete Guide for Beginners

Do you know how to do a mail merge from Outlook? Using mail merge, you can send out emails that are personalized for each recipient. It’s one of the fastest ways to produce personalized emails without manually customizing each and every one of your emails. You can use mail merge…

Read More...
How to Encrypt Microsoft Outlook Emails and enhance Email Security

Email encryption is one way to protect sensitive information from being shared inappropriately with people who shouldn’t have it. In this article, we will show you two ways of easily encrypting emails sent from Microsoft Outlook to enhance Outlook email security. Microsoft Outlook remains the prevailing communication method to exchange…

Read More...
Email Project Management in Microsoft Outlook using QuickFile

In the fast-paced world of work, staying organized and on top of your projects can feel like a constant battle. While dedicated project management software exists, email project management offers a unique approach for those comfortable using their familiar email platform. But what exactly is email project management? It’s essentially…

Read More...
Sending Personally Identifiable Information (PII) via Email

Email has become a standard mode of professional correspondence. Every day, countless individuals and businesses utilize it for sharing personally identifiable information (PII). Such confidential emails with PII can be mistakenly sent to the wrong person. Misdirected emails (sending emails to the wrong recipient) and mis-attached files continue to be…

Read More...
How to Email Merge with Individual Attachments in MS Outlook?

A reader asked… How can I do an email merge in Outlook and send each person an individual attachment (PDF)? EmailMerge is an Outlook add-in for Microsoft Outlook that will allow to add individual attachments (such as an invoice or any other mail merge PDF) or personalize your subject lines,…

Read More...
SendGuard’s Integration with Microsoft Information Protection (MIP) Sensitivity Labels

Microsoft Information Protection (MIP) Sensitivity labels play a crucial role in enhancing email security by providing a mechanism for classifying and protecting sensitive information within emails. These labels help organizations control and manage the access, sharing, and handling of sensitive data, thereby reducing the risk of data breaches and unauthorized…

Read More...
The Charities you have helped Standss support

As 2023 comes to end, we would like to share details of charities that we have had the good fortune to support in Fiji this year. These charities have made a big difference in the lives of thousands of people and we thank them for the work that they do…

Read More...
How can SendGuard make you GDPR Compliant?

The General Data Protection Regulation (GDPR) requires businesses to protect personal data in all it’s forms. It is estimated that around 40 work emails are sent, and 100 to 120 work emails are received each day. Email communication often involves collecting, storing, and utilizing personal information. The GDPR’s stringent data…

Read More...
Cyber Security Awareness Month 2023

Since 2004, the President of the United States and Congress have designated October as Cybersecurity Awareness Month, a month dedicated to raising awareness about the importance of cybersecurity. The theme for this year’s Cybersecurity Awareness Month is ‘Secure Our World’, which emphasizes the significance of adopting responsible digital practices and…

Read More...
How to Install and Deploy SendGuard on Mac?

The Mac OS is highly regarded by Mac users due to its user-friendly design, intuitive interface, and extensive feature set. It’s no wonder that the Mac OS is widely acclaimed as one of the most popular operating systems available today. With its comprehensive suite of tools, users can accomplish their…

Read More...
How to Schedule your Email Campaigns in Outlook using EmailMerge

Email newsletters have become a vital aspect of communication and engagement for businesses. One often overlooked aspect of managing email newsletters is the importance of scheduling. It ensures that your messages are sent at optimal times, maintains consistency, prevents subscriber overwhelm, accommodates different time zones, and allows for efficient automation.…

Read More...

Recent Posts

Categories

Get the free eBook

© , Standss (South Pacific) Limited. All Rights Reserved.