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Mail Merge Holiday Email [Templates included]

It is that time of the year again. Time to email friends, business contacts and family… to say thank you for the year, to invite them to parties… maybe even market your special holiday offers. EmailMerge for Outlook is already used by thousands of Outlook users around the world. In…

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Color Code important emails in your Outlook Inbox

Here’s a quick tip on how to use color coding for important Outlook emails to stand out in your Inbox. It uses the “automatic formatting” feature of Outlook Views so that emails will automatically be colored as they arrive. Step-by-Step Go to your Inbox (or whichever folder you want to…

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How to RECALL an email in Outlook

If you have ever sent an email and immediately (or soon) regretted it, you will be pleased to know that (with a little trickery) it is possible to undo the send in Outlook. You can now change your mind even after clicking Send. What is this Recall or Unsend trickery?…

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Get users to Confirm Recipients and Attachments before emails are sent out

We have upgraded our data leakage prevention for Outlook addon to provide both safer email protection and better email productivity on one screen. These changes are based on ideas submitted by existing users. Businesses of all sizes are already using SendConfirm and SendGuard for Outlook to get prompted whenever an email is…

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Cleaning Redundant Emails from Your Outlook Inbox

Cleaning Redundant Emails from Your Outlook Inbox Outlook has a handy Clean Up feature that you can use to remove redundant emails from your Inbox. In this post we explain what redundant emails are, how to use and customise the Clean Up feature to get rid of them, and finally…

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How to Lock Settings in SendGuard, SendConfirm and ReplyGuard for Outlook

Many companies protect their users from data-loss via email and inappropriate reply-alls using one of our Outlook addons. In this post we look at how you can set, lock and deploy the settings you want for the best protection. SendGuard, SendConfirm and ReplyGuard install inside Outlook and protect companies by…

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Outlook Email Merging around Exchange or ISP Limits

Has your Exchange Administrator or ISP restricted the number of emails you can send out in a given period? Is this limit stopping you from sending out all the emails you want? This is what you need to do. This tip is for users of EmailMerge for Outlook. EmailMerge for…

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How to view all emails for a Project/Case/Matter

QuickFile For Outlook (Ultimate Edition) lets you tag emails with the name of the project (or case/matter if you’re a lawyer). The original intention for this was to help with the filing of printed copies of the email. The printed copy would have the name of the project on it…

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Set restrictions on sent email in Outlook

Do you need to restrict what users do to emails that you (or users in your organization) send out? Here’s how to stop recipients from forwarding or replying-to-all on your emails. This tip will work for internal emails sent out using Exchange. It may also work for external emails if…

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Changes due to GDPR at Standss

This post is a summary of the changes that Standss is making to its software and/or websites based on GDPR. What Is GDPR? The GDPR (General Data Protection Regulation) will take in force from May 25, 2018. The new legislation will enhance the protection of personal data of citizens from…

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How to Get a Customized MSI for SendGuard for Outlook

For larger organizations we recommend the use of customized MSIs to deploy our Outlook addins to your users. The customized MSI will have all the settings that you want to deploy to your users. SendGuard for Outlook is an Outlook addon that checks outgoing emails so that they are sent…

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Changing the Confirmation Prompt when sending out emails

SendConfirm for Outlook gets users to confirm (with a pop-up prompt) the recipients and attachments before emails are sent. This helps prevent confidential information being emailed out to the wrong recipients. In this blog, we look at the different styles of prompts that can be displayed, why you may choose…

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Delay Guard: Setup Outlook to NOT delay emails to certain people.

Delay Guard can keep emails in your Outbox for a preset time before it is actually sent out. This gives you a cooling off period after you have clicked Send in which you can change your mind and Cancel the send. However, there may be certain emails that you want…

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How to avoid “False Attachment Triggers” while using SendGuard.

SendGuard can scan emails and warn you if you have forgotten to attach a file that you intended to send. It does this by checking for words such as “attachment” in the email. What do you do if you have some of those trigger words as part of your signature…

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