In last week’s post, we showed you 2 ways to Defer your Outlook emails till you actually need them (just using Outlook) so you are focused only on what needs your action NOW.
The problem with the earlier two options were:
- The email actually stays in your Inbox which can be a distraction and affect your productivity.
- You had to manually drag and drop emails to Task folders and also jump between your Inbox and Task to respond to deferred emails.
In this post, we will show you the THIRD (and a much neater) way of deferring your emails.
Our Outlook email management addin QuickFile PRO adds a Defer button to your Outlook.
All you have to do is click a button to move emails out of your Inbox and then have them magically reappear at your pre-set date and time.
Here’s how to use the Defer option:
- Select the email
- Click on the Defer button on the toolbar/Ribbon to display the following screen.
- Enter the date and time or you can choose a number of days/hours/minutes when you want the emails to come back to your Inbox.
- Click OK.
The email will be moved out and come back at your set date and time. If you have used Email Notes for Outlook to add notes to the email then your notes will also stay (and come back) with your email. This is useful so you don’t have to rethink why this email was deferred for later.
Many users have reported that this feature has greatly improved their productivity.
Tell us what you think by leaving a comment on the blog.