I have always preferred to turn off e-mail notifications in Outlook, particularly the blue notification rectangle that shows up everytime you receive a new email in Outlook versions 2003 and later (This is officially referred to as the Desktop Alert in Outlook).
The trouble with that alert box is that it displays just enough of the message content to divert your mind completely to it, thus truly diverting your focus away from more important work. Various research show that its takes up to five minutes for a worker to completely refocus on a task after being interrupted. Imagine this pop-ups appearing every 5 or 10 minutes, or even more often and the end result – your productivity is getting affected (even if you do not open and read the email immediately)
You might want to turn off this alerts (like me) to help you stay focussed on what’s important.
To turn off this Email Alerts in Outlook 2010:
- Go to the File tab > Options > select Mail on upper left side of the Outlook Options window
- On the right side, scroll down to the Message Arrival section
- Clear the checkbox labeled Display a Desktop Alert. (You might want to consider clearing all 4 checkboxes in that section)
For Outlook 2003 and 2007:
- In the Outlook menu > choose Tools > Options.
- Under the Preferences tab > click E-mail Options…> click the Advanced E-mail Options… button.
- Clear the checkbox labeled Display a New Mail Desktop Alert. (You might want to consider clearing all 4 checkboxes in that section)
- Click OK all the way out to the main Outlook window.
Did you find this post useful, let us know by leaving a comment on the Blog
10 Replies to “Turn Off Outlook’s Blue E-mail Notification Box to Improve your Productivity”
Have you ever considered adding more videos to your blog posts to keep the readers more entertained? I mean I just read through the entire article of yours and it was quite good but since I’m more of a visual learner,I found that to be more helpful well let me know how it turns out! I love what you guys are always up too. Such clever work and reporting! Keep up the great works guys I’ve added you guys to my blogroll. This is a great article thanks for sharing this informative information.. I will visit your blog regularly for some latest post.
trying to find you, whats your twitter?
Here is the link to our Twitter Account:
My wife and i felt really thrilled that Chris managed to finish up his preliminary research because of the ideas he grabbed while using the web pages. It’s not at all simplistic just to choose to be giving away guides other people could have been selling. And we all do know we now have the blog owner to thank because of that. All of the illustrations you made, the easy blog menu, the friendships your site help to promote – it is many overwhelming, and it is facilitating our son and the family understand this situation is pleasurable, which is wonderfully pressing. Thanks for all!
I have not checked in here for a while because I thought it was getting boring, but the last several posts are great quality so I guess I’ll add you back to my daily bloglist. You deserve it my friend 🙂
Thank you, we hope to continue providing our readers quality information.
I will immediately seize your rss feed as I can not to find your email subscription link or newsletter service. Do you have any? Please let me recognise in order that I could subscribe. Thanks.
Hi There, you can subscribe to our newsletter by filling in the form on the Top right corner of the blog pages. Thank you.
I was searching Bing when I came into your post..I started to learn about social media and really like your little topic here!